Committees: 2008

ByLaws for Committees

By-Laws
Article X. Committees.

Section 1.

The basic standing committee structure for clubs is established by the International Board of Trustees. The basic structure should include separate committees that address community services, sponsored youth, Young Children: Priority One, human and spiritual values, club
administration, membership growth and education, public relations, and finance and fund raising. This structure, along with the duties and responsibilities of standing committees, shall be included in annual club and district officer guidebooks and/or manuals.

Section 2.

Where and when the opportunity exists to extend Kiwanis through the sponsorship of a new Kiwanis club, the President shall appoint a Committee on New Club Building. This committee shall have the responsibilities as outlined in the procedures for new club building established by Kiwanis International.

Section 3.

Where desired, there shall be the option of expanding the committee structure by creating other standing committees which would enable the club to function more effectively in terms of its own needs and interests. The duties of such committees shall be determined at the time they are created.

Section 4.

Each standing committee shall be composed of three (3) or more members and shall serve for a term of one (1) year, commencing on the first day of October. All members of a committee are appointed by and are subject to removal by the President. Each committee shall be responsible to the President and shall make such reports as the President or Board of Directors may direct.

Section 5.

Subject to the approval of the Board of Directors, special committees may be appointed by the President and shall perform such duties as may be defined in their creation.

Section 6.

Each committee shall cooperate with the appropriate Kiwanis International or district committee(s) to promote, when practical, programs suggested by such committee(s).

Duties of Committe Chair

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The duties of a committee chair include but are not limited to:

Recruiting members for the committee as necessary.
Planning and supervising projects that fall under that committee’s jurisdiction.
Reporting all names and work hours for each project completed to the club secretary for reports.
Working with the president and other officers to begin new projects or improve existing ones.
Calling monthly committee meetings.
Reporting to the board of directors at the monthly board meeting.

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Appointed Positions

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Aktion Club Liaison: Hans Rehrmann.
Club Secretary: Jenny Jamieson.
Cell Phone Project: Marjorie Stachler.

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Inter-Club

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What is Inter-clubbing?

An inter-club meeting is a meeting or activity staged by two or more Kiwanis family clubs including K-Kids, Builders Club, Key Club, Circle K Club, Kiwanis and Aktion Club. The definition of an inter-club was expanded from simply attending another Kiwanis club meeting to include attending the projects, activities and social events of another K-Family club. The broadened definition promotes more opportunities for fellowship, education and encourages greater interaction between Kiwanis clubs and our
Service Leadership Programs.

Clubs with 20 or fewer members need a minimum of two members in attendance to constitute an inter-club meeting. Clubs with 21-30 members need three members, and clubs with 31 or more members need at least four members in attendance. Visiting groups shall be composed of a minimum of two Kiwanians plus members of the club’s SLPs. A Lt. Governor can only be included in the inter-club if he/she is a member of the participating club.

Inter-clubbing is a means of supporting Kiwanis’ fifth Object, which is, “To provide through this club, a practical means to form enduring friendships, to render altruistic service, and to build a better community.”

A wider scope of Kiwanis involvement can be achieved by arranging visits between clubs in the same town, division, and district, as well as inter-district get-togethers. Only one inter-club credit can be counted for an event. The primary coordinator of the event is considered the host club and its participation in the event does not count as an inter-club for its members.

The expanded definition of an inter-club minimizes the monotonous routine of simply going to another meeting and allows clubs to interact socially, apart from the regularly scheduled meetings, in community fundraisers, service projects and social programs.
Careful planning at division council meetings and advance notification of projects and activities will lead to more inter-clubbing by more members. Established clubs can help new clubs or struggling clubs by offering expanded opportunities for exposure to Kiwanis service and fellowship. The recording of interclubs
and member participation is the responsibility of the inter-club chair who reports to the club secretary, who will, in turn, report it on the online monthly report form. Inter-club competition requires the submission of the online monthly report form. Manually submitted monthly reports are not eligible for awards competition.

The primary objective behind encouraging inter-clubs is member involvement, education, fellowship and greater support of the First Object of Kiwanis. As Kiwanis places greater emphasis on service and social activities and less emphasis on meetings, it is only natural
to re-define inter-clubbing to represent the new approach to Kiwanis.

From the following suggestions, others will come to mind:

• Division Council Meetings
• Service Leadership Program meetings and activities
• Special programs sponsored by area clubs
• Conferences and Conventions of Kiwanis and Service Leadership Programs
• Online meetings held by internet clubs
• Club fundraisers, service projects, picnics and social events

consider volunteering your manpower for the event, rather than merely attending. Prepare an inter-club membership roster of active members and record participation of club members in inter-club activities. Once every active member has participated in an inter-club, your club may qualify for additional awards in some districts.

Division 2 Club Information